OTS Yearly Review meeting 28 March 2015
Last Actions reviews/updates:
Gio– Berlin, Web Front End co-learning
Every Wednesday (Main org. now: Gio, Stefan, Bastian, Martin, Jessica)
Going very well: big turnout of people after the JS workshop
Then the amount of people back to normal: 20ppl
good balance women/men!
We are happy with the format,
we found way to make ppl welcome/comfortable:
- Intro round, is sometimes long but necessary to help ppl communicate
We were thinking to also specialized on some topics-- node, jquery
but didn’t arrive to agreement on that yet
We are keep staticic of woman/man and new coming
Duana– Berlin- Learners meetups
Team now: Duana, Ellen, Chiara
same format Talks + barcamp
good turnouts (30ppl)
all women facilitating and running!!
not taking stats on audience-- appears to be about ⅓ to ½ women in attendance
One problem: interesting characters turn up.
Bettina – Berlin. Learners and Orga
Jump in when I can learn something and help events/workshop organising
Now she organize the second SQL workshop with Ellen.
Saturday 25th April - 30 ppl going and many on waiting list
She create a second group of people from other OTS events/workshop where small group of ppl meet and code together about Clojure.
RailsGirls and OTS models - once a week
The idea is to keep small group so no more space to join but if someone is interested can talk with Bettina.
Bettina-- can write up- how to start your own small learners group!
Rachel– Berlin. Creative Code
2 event (Jam and stammtisch) per month
Team members: Rachel, Ramin, Raphael, aBe
stammitsch people come together and talk about their project.
Show and tell model.
About art in technology
Stammtisch: 30~ ppl
Jam: 10-15 ppl
Lately is more men.
Maybe if there is not active female organizers. It ends up more male?
Gen– London. Organizer
Manager as background, coding is an hobby
London Team: Vickie (full stack Dev) and Gen. They need more people
running tracks on the learners materials page
Haiko was just there introducing co-learning
past year they’ve just been concentrated on beginners
want to change the model to get advanced ppl involved
About 20 meetups so far
no prob. in terms of getting coaches
connected with others
prefer to have structure -only a certain venue- booking structure
they want it to not conflict with each other
Martin— Berlin - Community Call
he just stumbled upon it! (we didnt know what it was!!!)
talking mainly about OTS conf (Ola is organising in Dortmund)
we talked about OTS values-- conference will be expensive
Regular tickets, more than 140 euros, theres also diversity tickets, grants etc
The concern that that would not make everybody happy
Dortmund is different then Berlin: in dormund nothing going on at all
instead of berlin style that we are alternative
She uses OTS , tech agnostic, has values…
thats why an OTS conf.— about opentechnology
free and paid workshops
call for papers mid-april.
her idea to advertise OTS and the tech community and general
need sponsors and money
After the conference we will see if this is something we really like
Conf Title: The OpenTechSchool Conference in Germany
People feel we should have talk about before because is not just a chapter decision.
We don’t want Berlin being the one decide everything.
- TOPIC : interesting characters – how to deal with them
Lately we had more then one episode where people showed up at OTS event and they are clearly not involved in the group but mostly looking for a social env where to set up. But they can change in a not so positive way the environment or even bother others learners
we’re trying to assure quality in our events.
Our fear is that someone will come in and not do a job not according to OTS values and participants will be scared off. if we can also share expectations with participants
so participants can get back to us to say.
As OTS we should provide a self welcome environment and who break this env is… not welcome.
Give a workshop for organizers where we learn how to deal with these situation.
Idea: Play a role game.
Reference person => Duana: Will contact someone that probably can help
Create a learners guidelines (like coach one) and share code of conduction
Learners also need to know what to expect from coaches. (like no touch keyboards)
Reference person => Bettina: Will create a learners guidline
Remember to show always the coaches guidelines before a workshop.
Also is a good practice to do a Skype call/meetign before the event, so we get to know coaches.
Bettina: Reference person for everybody wanted to start a new event
Feel free to write her and ask about how to start a new event/workshop!
- Topic: Communication Issues
As OTS we don’t communicate enough so chapters don;t even feel part of OTS umbrella.
And this is why stuff like Conference or Hackership or Review Meeting encounter problems.
We have to main problems:
A. Make people feel more part of OTS as global Organization
B. Improve our communication tools
Many times organizers don’t know how to reach the community.
We have too many communications tools:
- Emails Groups
- FB/Twt/Google +
2.A OTS BRANDING
We need to make people feel more part of OTS but we also want to give the freedom to everybody, be able to organize stuff and decide without asking every time for consent.
We need more structure!
1. Set up a fix date for Yearly Review Meeting: next one 21.03.2016
Duana propose to help in organize it
We want to have one person per chapther present and a second contact in case this person isn’t available at the last moment.
We want a RSVP system for it. Maybe EventBrite? (metope doesn’t work because we don’t have global OTS page)
2. Monthly Global Call - already going
3. By-Monthly Chapter Orga meetup with Drinks: Martin will take care
4. Write guideline about what is OTS. If anybody have a new idea, they have to check these guidelines and see if their ideas fit into it. If not they need to rise their proposal to the global community and ask for consent.
Where no consent can be agreed, board have to jump in.
Rachel will organize a team/meeting for write down these guidelines. If interested to join, check out discourse tread
Policy: Never Cancel Meeting within 24hours before the meeting!
How to make people read guidelines?
- make them more attractive
- make people read it if they want to organize and event (?)
2.B Communication Tools
As said, we have to many tools and we don’t know where to reach our audience.
We agreed to use Discourse and finally move from Emails to discourse.
**Final Tool: Discourse Forum**
Martin M. will give a workshop to organizer about how to use our Discourse Forum properly.
We still keep emails till we feel confidence with Discourse but we warmly invite everybody to stop use them and focus on Discourse.
Fb/twt/google + are still used but as Social Newtwork. So different goals.
We need better way to share access to organizers
Also Meetup.com should be used just as social network/event org tool. Not community forum/chat.
Drive people on discourse if they start a conversation there
We decided to stick with Irc
Most of us disagree on Slack because isn’t open.
Slack is great for a team not for a community.
Also we don’t like to be sponsored by Google/Silicon Valley last fashion startup
Today is free but tomorrow?
Also: This decision wasn’t communicate properly and so don’t encounter the majority community consent
Newsletters. From now on we will have a newsletter.
Gen and Gio are setting up Mailchimp and the direction we want to take.
Gen will give soon a workshop on Google Hangouts/Skype about how to use Mailchimp.
Everybody should be able to Edit.
The idea is to have a monthly Global OTS Newsletter about already set up events/workshop/improvements/tools…
Newsletter shouldn’t bother people but needs to reach everybody. We will need at least a contact from each chapters.
If we have budget, would be nice and super helpful to have a paid secretary/organizer that for 10 hours per week take care of all these Global stuff and coordinate everything
Do we have any budget??
- TOPIC: Commercial Events
Lately there was some good and valuable OTS proposal which need money to be run.
In particular Hackership and OTS Dortmund Conference
Many people among the community feel very confused about these initiative because
A. They weren’t communicated properly. No body ask for community opinion
B. They are not free. That means they are not open to everybody. Which is something we state in our website under whats is a OTS? OpenTechSchool is a movement aiming to offer free tech education.
We discovered there is a lot confusion also among our coaches/learners.
We think there are two solutions:
1. Change OTS values
2. Make these events/projects kind of separate entity from OTS
Since we believe what make OTS unique and make us grow so fast is our unique way to teach completely FREE and run events by volunteers, we don’t want to change OTS values.
But we don’t even want to “kick out” these project which are anyway very valuable and help people.
Make any commercial project as child brand of OTS - like programs supported by OTS
More then legally, make people understand this.
Something like: We are OTS - we run events for free for everybody.
Do you want to be a full stack dev? We also offer this service but is our child project that runs it since is impossible to run it for free.
How to do this is still unclear. We know is long and complicated process but we also believe we need to start somewhere otherwise discussion could least forever.
We will start with:
1) Writing guidelines about OTS branding and PR.
2) Explain where money asked goes and if there is any earning will go back to OTS
3) These projects would have mostly the same OTS values.
4) Members that run these project must be involved also In OTS activities/Communities
5) In case is needed, board as final say on this.
We are sure that these points will bring up more concern and questions which we will deal step by step.
So don’t take any of the above as final.
Referred Person: Rachel. She will organize a meeting in order to discuss and write this guideline.
Check discourse if you are willing to join
Bettina w/ Duana: Create/Adapt coaches guidelines for learners:
http://www.opentechschool.org/handbooks/promotion.html for SQL
Duana: Train facilitators and organizers on how to handle
participants who do not respect the code of conduct: Duana get
Rachel: Organise a meeting to write OTS Brand Guidelines - Find
a date to get together and write guidelines for HK and commercial
event, as sister!
Martin: Call to Dortmund and ask questions to them and tell them why
we feel uncomfortable about it. Maybe change little things to make
Martin: Quarter Berlin drinks more attractive
Martin and Martin: Martin HK workshop about learning how to manage Discourse ( 2 hours ) - In Orga Meetup 29.04.2015 TODO: Move to discourse
Gen, Gio: Create Newsletter
Gio: Update Website Tasks
Gio: Share Agenda wrap up on Discourse
Gio: Ask Ben and Robert where most of our docs are. Google
Analytic/Global coaches lists/
Meeting notes can be found here: